Exhibiting at FCSC+SCS

Welcome

FDOE IEPC The Florida Department of Education's Office of Independent Education and Parental Choice is pleased to announce this year's Florida Charter School Conference + School Choice Summit will be held November 19-21, 2024, at the Caribe Royale Orlando.

Providing conference attendees the chance to connect with companies like yours is an important part of the overall conference experience. Your organization is invited to support the conference by requesting a booth in the exhibit hall. Booth requests will be accepted online starting May 15. All requests are reviewed, selected and approved by FDOE. Accpetance notification will begin end of July.

We hope you make the choice to exhibit at this year's conference. See you in Orlando!

The Florida Charter School Conference + School Choice Summit Team

Booth Information

Booth rate: $920 per 8' deep x 10' wide space

Fee includes the following:

8' deep x 10' wide carpeted booth area with 2' x 6' draped table and 2 chairs
Pipe railing, 8' high curtain back wall, and 3' high curtain side dividers
Identification sign listing company name
Descriptive listing in the program app
Two (2) exhibitor representative registrations which include meal events and entrance to all sessions

Any additional needs, such as electricity, wired Internet, A/V, Food & Beverage, extra carpet, are at the exhibitor’s expense. Please see below for service providers.

Exhibit Schedule

Tuesday, November 19	Exhibit Hall Set-up by General Services Contractor	8:00 a.m. – 10:00 a.m.
	Exhibit Hall Set-up by Exhibitors	10:00 a.m. – 2:00 p.m.
	Exhibit Hall Open	2:00 p.m. - 7:00 p.m.
Wednesday, November 20	Exhibit Hall Open	9:00 a.m. – 4:00 p.m.
	Exhibit Hall Break Down	4:00 p.m. – 6:00 p.m.

Security will be provided overnight.

• Full Conference Schedule

Conference Audience

FCSC+SCS Demographics

The Florida Charter School Conference draws attendees from charter schools across the entire state. Participants include charter school authorizers, operators, administrators and educators. The 2023 conference attracted more than 800 participants.

Marketing Opportunities

List of Charter Schools in Florida
Attendee List
Due the reduced number of attendees giving permission to release their contact information and complaints about being spammed by exhibitors, the Attendee List is no longer available for order. Please see the event app for ways to access attendees.
Please be aware of entities not associated with FCSC+SCS that may try to sell you an attendee list. If ever in doubt about the validity of an email, please email planner@charterschoolconference.com to confirm.
Participating Attendee Organizations
Registered attendees will be representing these schools and organizations.
Exhibiting Organizations
Representatives will be working booths for the these companies.
Lead Retrieval System
Whova has been selected as the conference app as a way to reduce touch points and provide a lead retreival system at no cost to exhibitors. Booth contacts will be loaded into the app about six weeks before the event. See Whova's Lead Retrieval Guide for more information.
Attendee name badges will have a QR codes on them to use with the Whova app.
Advertising Opportunities (formerly known as Partnership Packages)
Advertising packages are on a "first come, first serve" reservation system and are limited to ONE advertising package per company until September 30, 2024. Starting October 1, companies may reserve additional advertising packages if available.
- Advertising Packages
Door Prizes
We are planning three door prize drawing events for the attendees and would greatly appreciate your assistance. Participants will have preprinted tickets to drop in the door prize globe for each event. The first drawing event will be on Tuesday, November 19, during the welcome reception. The second drawing event on Wedneday, November 20, during the afternoon break. And the third drawing event will be on Thursday, November 21, at the end of the closing general session. You are welcome to do your own door prize drawings from your booth during exhibit hall hours and announce your winners at one of the three drawing events. Please let us know if you would like to be part of the drawings by submitting your door prize information.
- Submit your Door Prize Intent - Coming Soon

Facility Information

Meeting Room Rental and Food & Beverage at the Caribe
Kim Carpenter
Senior Event Manager
kcarpenter@cariberoyale.com
407-238-8442
Audio Visual Services & Equipment
Encore is the the in-house AV company for your audio-visual needs.
- Online Order Form
  Also found in the FCSC+SCS exhibitor kit sent by General Services Contractor
  Contact Expo.Caribe@encoreglobal.com
Electrical Services
Encore
- Online Order Form
  Also found in the FCSC+SCS exhibitor kit sent by General Services Contractor
  Contact Expo.Caribe@encoreglobal.com
Wired Internet
Wired Internet access must be arranged directly with the hotel. Hard wired connections are $550/line and need to be ordered minimum of 3 days prior to the event.
- Caribe Order Form - coming soon
- Also found in the FCSC+SCS exhibitor kit sent by General Services Contractor
Parking
Self-parking is $30.00 (per vehicle, per entry) and is subject to change. Please email FCSC+SCS staff if your vehicle needs special parking arrangements.

Exhibit Hall Contractor

AGS Expo, www.ags-expo.com, is the official general services contractor for the conference. They will be sending each exhibitor's booth contact an e-mail 4-6 weeks before the event with directions for ordering booth items.

Please e-mail eventservices@ags-expo.com if you do not receive your AGS Expo welcome e-mail by September 30, 2024.

Booth Carpet
Booth carpet is not required as the ballroom is carpeted, but additional booth carpet does add cushioning. Seasoned exhibitors order carpet and sometimes extra padding as it saves their feet, knees and hips.
Shipping
Drayage and Material Handling
Freight Services Information
Floral/Plant Rental
Furniture Rental

Show Order discount deadline: November 1, 2024

Move In & Out

Booths need to be ready by 1:30 p.m. for a 2:00 p.m. opening on Tuesday, November 19, and by 8:30 a.m. for a 9:00 a.m. opening on Wednesday, November 20. Booths may not be taken down until 4:00 p.m. on Wednesday, November 20, 2024.

Exhibitors must load in and out through the back entrance to the exhibit hall. The venue prohibits loading in and out through the front entrances.

Click for larger PDF.

Incoming Shipments

To reduce the "where's my booth shipment" anxiety on set up day if you are shipping booth material, please send your shipment to AGS Expo's warehouse in Orlando by Monday, November 11, 2024. Shipments can be received starting September 25, 2024. AGS Expo will deliver your shipment to your booth in time for set up. Please refer to AGS Expo's service kit regarding the material handling fee incurred for all shipments.

Warehouse shipping address:

FCSC+SCS - "Your Company Name - Booth #"

c/o AGS Expo Services
c/o ABF Freight
3732 Bryn Mawr Street Orlando, FL 32808

The hotel will NOT accept shipments to the exhibit hall. All exhibitor shipments must be sent to the AGS Expo warehouse. Deliveries to individual hotel sleeping rooms at the hotel will incur a $25 fee for every hundred pounds.

Outgoing Shipments

ABF is the show carrier provided for your outbound shipping convenience. If you plan to use an alternate carrier, such as FedEx or UPS, you are responsible for making arrangements with that carrier. You are also responsible for ensuring that your carrier checks in for loading no later than 6:00 p.m. on Wednesday, November 20, 2024. In the event your designated carrier fails to check-in by 6:00 p.m. or refuses to accept shipments, AGS Expo reserves the right to reroute via the official carrier.

All outbound shipments require a AGS Expo bill of lading. Once your account is settled with AGS Expo, you may obtain bills of lading and shipping labels at their service center in the back of the exhibit hall. Please fill out and apply the labels to the freight and return the bill of lading to the AGS Expo Service Desk when you are packed and ready to go. Do NOT leave your bill of lading on your shipment in your booth. It must be turned in to AGS Expo for processing no later than 6:00 p.m. on Wednesday, November 20, 2024.

ABF PICK UP TIME: 6:00 p.m., Wednesday, November 20, 2024.

Exhibitors using a shipping service other than the designated show carrier, such as FedEx or UPS, must arrange their own pick-up and will be responsible for labeling and pick-up arrangements of their individual boxes. All booth items must be picked up by a carrier on Wednesday, November 20.

Booth Reservation Information

FCSC+SCS Terms & Conditions
Please read the full FCSC+SCS Terms and Conditions before reserving booth space.
Insurance
FCSC+SCS exhibitors are NOT required, but encouraged, to have liability coverage that names Florida Charter Schools Conference + School Choice Summit as an additional insured for November 19-20, 2024.
Cancellations
Cancellations made on or before September 30, 2024, will be allowed a refund less a $200 administrative fee. Cancellations after that date will be charged the FULL fee. Refunds for credit card payments made after 120 days from original transaction will be refunded by check.
No Shows
Exhibitors not set up in their assigned booth by the start time on the opening day will be considered a no show unless prior arrangements are made with the conference planner. No refund will be provided for a no show exhibitor.
Display Compliance
All exhibitor displays must must be in compliance with the IAEE Guidelines for Displays. If an exhibitor display is not in compliance, the exhibitor will be required to remove out of compliance parts of the display before the exhibit hall opens. If exhibitor refuses to remove non-compliant items, the agreement to exhibit will be terminated and the exhibitor will be required to vacate the booth space and event facility within one hour of being notified by event staff. No refund will be provided for exhibitors with non-compliant setups.
Additional Exhibitor Representatives
Each booth reservation provides complimentary registration for up to two exhibitor representatives. Additional representatives are $80 each. Changes after the Friday before the event will be handled on site. Please refer to your confirmation email on how to add/edit on site rep list.
Exhibit Hall Floor Plan
Exhibit space will be assigned by the conference coordinator in the order in which payments are received after Partners have submitted their booth location requests.
» PDF of the floor plan (opens in new window/tab) Pending Fire Marshal approval
» Interactive Map (opens in new window/tab)

Reserve a Booth

The deadline to reserve a booth has past. Please email event staff to be placed on the waiting list.

Hotel Reservations

Please see the hotel information on the FCSC+SCS Hotel page for official booking information.

Booking straight with the hotel using one of the methods on the FCSC+SCS Hotel page is the only authorized way to make hotel reservations for FCSC+SCS 2024. Exhibitors and attendees are often contacted by third party hotel room resellers who misrepresent themselves as agents for FCSC+SCS 2024 and/or the hotel offering discounted rates at various Orlando hotels. Please do not book through them as neither FCSC+SCS nor the hotel has any agreements with them.

Questions

Still have questions? Please email the FCSC+SCS staff.

Resources

Promotional Items for booth give-aways and bag stuffers:

Full Press Apparel - https://fullpressapparel.com/
Sallee Promotions, Inc. - http://www.salleepromotions.com

Exhibitor Survey

Please help us improve by completing the Exhibitor Survey after the event.

The survey will be available November 21, 2024.